Terms & conditions (Flights-only bookings)
Any reference to 'us' or 'we', shall be deemed to be TUI.
We are a trading division of Adehy Limited, Company Number, 116977, having its Registered Office address at One Spencer Dock, North Wall Quay, Dublin 1, Ireland. Your flight will be operated by TUI , or such other air carrier as may be indicated in your booking (each a "Carrier"). For the purposes of the Booking Conditions, TUI and Adehy Limited shall be known as "TUI". In respect of any other service, such as hotel accommodation or car hire, your contract is with the supplier of such service(s), whose standard terms and conditions will apply. Such Supplier's standard conditions may limit or exclude liability, and such conditions, together with the Conditions of Carriage of TUI or the relevant Carrier, these Booking Conditions and other terms and conditions set out on this web site (collectively the "Terms and Conditions") shall apply to your agreement with us and any supplier. Copies of the conditions of your contract with your supplier are available on request from us and we recommend that you ask for them and read them before you book so that you are aware of how they may affect your booking. We do not accept any responsibility for the service supplied by any supplier or Carrier, other than TUI, and make no representation or warranty in respect of the products featured on this site.
All bookings shall be subject to conditions and charges for any booking changes. In all cases where a person makes a booking for himself and/or on behalf of others, such person shall:
- Be of 18 years of age at the time of booking;
- Be responsible for ensuring the accuracy of the personal details or any other information supplied in respect of himself and any other Passenger travelling on such booking;
- Be responsible for notifying us prior to the time of booking by calling our Contact Centre on the telephone number 01 653 3504 centre of any personal circumstances pertaining to a person included in the booking including, without limitation, whether any such person is not self reliant or is a person with reduced mobility. If you, or a member of your party, have difficulty in walking 500 metres, you should advise your agent at the time of booking and advise the airline at least 4 days prior to departure. For more information about 'self reliance' and 'reduced mobility', please click here;
- Be responsible for notifying us at any time from the time of booking until 48 hours prior to the flight's departure by calling our Contact Centre if any person travelling on the booking has ceased to be self reliant or is a person with reduced mobility or if a person previously reported to be with reduced mobility or as not being self reliant does no longer fall into either category;
- Be responsible as a condition of that booking for ensuring every person in the party provides certain information that may be sent to governmental authorities and border control and security agencies for the purpose of security and counter terrorism. This is known as Passenger Name Records (PNR) data and/or Advanced Passenger Information, sometimes known as APIS. The information that must be provided will include, but not be limited to, full name - as shown on passport or travel document, gender, date of birth, travel document type, number, country of issue and expiry date, and for travel to the United States, country of residence and the address for the first night's stay;
- Be responsible for passing on any information regarding the booking or any changes made in relation thereto, to all Passengers travelling on such booking, including but not limited to information on schedule changes or copies of booking confirmations;
- Accept the Terms and Conditions on behalf of all Passengers travelling on such booking;
- Accept on behalf of any person travelling on such booking any refund which may become due from us and we shall refund or otherwise account for such amount to such person, as soon as reasonably practicable, after receiving such refund from the Carrier.
We are entitled to rely on the authority of the person making the booking to act on behalf of the other Passengers on such booking.
In the event that any subsequent changes require to be made to a booking (including group booking), or in respect to any element thereof, such change shall solely be effected by the person having made the original booking and who is identified as being the "lead Passenger" or "booking agent" on the booking system.
The Terms and Conditions do not affect your statutory rights and we reserve the right to change the booking terms and conditions on this site at any time.
The Terms and Conditions constitute the entire agreement and understanding between us and any Passenger in relation to their subject matter. If you do not agree to these terms you may not use this web site.
The prices stated on our website are inclusive of all fixed, non-optional applicable taxes, supplements, fees and charges ("Taxes"). Passengers who want to book a return flight should indicate this when entering their flight details. You will then see the corresponding price for each one-way flight, or each sector price in circumstances where a return flight must be purchased. Once all flights have been chosen, the total fare including all Taxes and other optional fees and charges (if any) will be displayed before your booking is confirmed.
We reserve the right to increase or decrease fares, at any time, without notice. In the event that a fare decreases after you have made your booking, we are unable to refund any difference between the fare paid and any lower fare, which may subsequently become available.
When you make your booking, we will tell you of all the Taxes and optional fee and charges (if any), which will apply to your fare at the time of booking. Taxes change constantly and may be imposed or changed after the date on which we have issued a booking confirmation to you. You will have to pay us any increases in such Taxes, and similarly, if any Taxes you have paid to us are reduced or abolished, you will be entitled to claim a refund. Such right shall not apply in respect of any surcharge paid in respect of aviation fuel costs. Certain departure taxes or airport levies, may not be shown on your booking confirmation, and may be levied at certain international airports. You should ensure you have adequate funds for these taxes which are payable locally.
Full payment is required as soon as you confirm your booking. Payment is by credit or debit card only.
There are no charges for payment by credit card or debit card.
All bookings are non-refundable. Changes may, however, be made to your booking, subject to availability, as well as the conditions and charges stated on this website.
Should you instruct your credit/debit card company to "charge back" any payment(s) properly due from you in respect of your booking, we will charge you a fee of €10 per incident and associated costs. We further reserve the right to cancel your booking and/or take legal action against you for all outstanding payment(s).
A legally binding contract will be formed when we send you the booking confirmation with your booking reference by e-mail or by post (when booking through our Contact Centre). We recommend that you take careful note of your booking reference because you will need it to check in and for any queries. If any detail on the booking confirmation is not correct tell us or your travel agent immediately. If there is an obvious error on the booking confirmation we reserve the right to correct it as soon as we become aware of it, but we will do this within 7 days of issuing the booking confirmation or, if your departure is within 7 days, no later than 24 hours before you go. If any of these changes are not acceptable then you will be entitled to a full refund.
Please note that we can only check in the person named in the booking confirmation.
Both we and the Carrier reserve the right to refuse carriage to any person who has made a booking in violation of any applicable law or licence or of any contract or regulation made by the Carrier or any applicable tour operator.
Carriage of skis/snowboards by air
As more skiers and snowboarders take their own equipment on holiday, charter airlines are finding it harder to cope with the extra weight, increasing the risk of luggage being off-loaded from aircraft. In common with all other major winter sports operators, we have therefore introduced a paid for service. Ski carriage can be purchased per set of skis or snowboard and not per bag, with a maximum weight limit of 15kg. If you're planning to take two sets of skis or two snowboards in one bag, you must purchase two ski carriage extras, however the total weight must not exceed 23kg.
Ski/board carriage can be added during online booking, or over the phone via our contact centre.
If you wish to have skis or snowboards added to your booking, these must be added at the time of booking. In the unlikely event that your skis/board do not make it on your flight, the charge will be refunded, your skis forwarded to resort free of charge and hire arranged until they arrive. For each pair of skis/board that you have paid carriage for and that does not arrive, you will receive hire for 1 set of skis and/or snowboard.
If you do not pre-book skis/board carriage, there is no guarantee they will be carried, but if accepted, a minimum €60 charge will be levied at the check-in desk. This charge does not apply to low cost/scheduled airlines – unless operating as a charter – where ski equipment may be included in the total baggage allowance and additional charges may apply if this is exceeded. Customers will be charged a one-way fixed price for bringing skis/board back to the UK.
Please note, ski/snowboard boots contribute to the overall luggage allowance and must be checked in as hold luggage.
If you're flying with TUI, save time at the airport with our online check-in service. Simply drop your luggage off and you're free to head through to the departure lounge. If you've chosen Select Your Seat, Seats with Extra Space or Seats with Extra Legroom, online check-in opens 14 days before your outward flight. If not, you can check in online from 7 days before. To see if online check-in is ready for your flights, visit our Flight Extras website and enter your booking reference, the surname of the lead passenger, your travel date and select Crystal Ski as the holiday type. If it's available, you'll then be able to click the check-in button and print your boarding passes.
When checking in at the airport all you need is your booking confirmation or travel document (where one has been issued), as well as valid photo proof of identity. For international journeys you must present your passport or EU national ID. Seats will be allocated at check-in unless you have paid to pre-book your seat. If you wish to pre book seats then please call our contact centre.
Irish Citizens must hold a valid 10-year passport. Please note that certain destinations insist on at least 6 months validity from the return date. It is your responsibility to check whether you need a visa to enter your destination country, and that any children travelling with you have appropriate ID.
If you have not received your booking reference, or have lost it, please call our Contact Centre and they will gladly assist you.
An infant must be aged less than 24 months on the day of travel, and must be older than 14 days for health and safety reasons. Every infant must be accompanied by an adult at least 16 years old and must travel on the adult's lap. Charges for infants vary depending on the route and length of flight and will be detailed in the booking process. Every adult can only accompany one infant and carriage is restricted to 10% of seat capacity. Infants are not entitled to their own seat.
Children aged 2 and older must pay the full fare.
TUI will not accept unaccompanied minors under 14 years of age for carriage. A passenger aged 16 years or over (on the same reservation) must always accompany children under the age of 14 years. TUI will only carry unaccompanied young persons aged 14 or 15 years who are able to travel unassisted. A parent or legal guardian must accompany the young person to check-in, and a valid photo-id in addition to the country specific documentation (detailed below) must be presented. We strongly recommend that parents or guardians of unaccompanied young persons remain in the airport until the flight has departed.
Note: Certain other Carriers (e.g. non-TUI flights) do not have the same young persons policy (as above), please refer to these carriers directly before making your booking.
A notarised letter from parent, or legal guardian, authorizing travel.
Special regulations apply to young persons of French nationality being less than 18 years of age; when leaving France and travelling either accompanied or unaccompanied (especially those who are unaccompanied by their legal guardian and are not in possession of their own valid passport, or those who are not mentioned on the valid passport of the accompanying person) must hold an "Attestation d'Autorisation de Sortie" ("Exit Approval"). If French minors over 7 years of age are travelling on their parent's passport, this document must show a photograph of the child.
The age of children relates to the whole of the period when they are away including the day of return. If a child's birthday occurs during the holiday including the date of return then the new age must be stated. Travel may be refused if the date of birth according to the child's passport is different to that on the booking confirmation.
If you book via our website or have opted in other circumstances for us to contact you via e-mail, we will communicate with you using the e-mail address you have provided. For example, to provide your e-confirmation, e-ticket, e-cancellation, etc. We will assume that your e-mail address is correct and that you understand the risks associated with using this form of communication. Please note that you may still have to contact us via our Contact Centre or in writing as required in the Terms and Conditions.
We may occasionally have to change the type of aircraft used on a particular flight without advance warning. In such circumstances where the Passenger has paid an additional seat supplement and such seat cannot be provided, then the Passenger shall only be entitled to a refund of the supplement paid.
We undertake to use our best efforts to carry you and your baggage with reasonable dispatch. Flight timings are subject to change without notice. We will inform you of any significant changes as soon as we become aware of such change.
We assume no responsibility for making connections.
There may be a touchdown and/or aircraft change en route to your final destination. Please check your flight routing information at time of booking.
TUI or such other Carrier as is indicated in your booking is your designated carrier and its Condition of Carriage shall apply to your carriage. In exceptional circumstances your Carrier may change however the Condition of Carriage of TUI shall continue to apply to your journey. If this happens we will inform you as soon as possible and no later than at check-in for your flight (or boarding if it is a connecting flight without check-in).
It is a condition of your booking that you and all other members of your party, including infants and children, are adequately insured. We can't accept responsibility for any loss that you or anyone travelling on your booking suffers if the individual isn't adequately insured. For travel to Cuba, you need to show proof of medical insurance before you can enter the country.
Passports & visas
Please ensure your passport and any necessary visas are valid for your complete trip and that the name on your passport matches the name on your booking confirmation. If you fail to do so, you may not be accepted for a flight, and you will be solely responsible for any cost, loss or damage which you, we or our travel partners incur as a result of your failure to obtain the relevant documentation and inoculations. Depending on your nationality, visas may be required for entry into certain destination countries and it is your responsibility to check whether you require a visa to travel. For up to date advice on immigration and visa requirements please contact the embassy, high commission or consulate of your destination country. For advice please check your relevant foreign office. Irish travel advice can be found at www.dfa.ie/travel/travel-advice
Air Carrier Liability for Passengers and their baggage
This information notice summarises the liability rules applied by Community air carriers as required by Community legislation and the Montreal Convention.
Compensation in the case of death or injury
There are no financial limits to the liability for Passenger injury or death. For damages up to 100,000 SDRs (approximately €120,000) the air carrier cannot contest claims for compensation. Above that amount, the air carrier can defend itself against a claim by proving that it was not negligent or otherwise at fault.
If a Passenger is killed or injured, the air carrier must make an advance payment, to cover immediate economic needs, within 15 days from the identification of the person entitled to compensation. In the event of death, this advance payment shall not be less than 16,000 SDRs (approximately €19,000).
In the case of Passenger delay, the air carrier is liable for damage unless it took all reasonable measures to avoid the damage or it was impossible to take such measures. The liability for Passenger delay is limited to 4,150 SDRs (approximately €5,000).
In case of baggage delays, the air carrier is liable for damage unless it took all reasonable measures to avoid the damage or it was impossible to take such measures. The liability for baggage delay is limited to 1,000 SDRs (approximately €1,200).
Destruction, loss or damage to baggage
The air carrier is liable for destruction, loss or damage to baggage up to 1000 SDRs (approximately €1,200). In the case of checked baggage, it is liable even if not at fault, unless the baggage was defective. In the case of unchecked luggage the carrier is liable only if at fault.
Higher limits for baggage
A Passenger can benefit from a higher liability limit by making a special declaration at the latest at the check-in and by paying a supplemental fee.
Complaints on baggage
If the baggage is damaged, delayed, lost or destroyed, the Passenger must write and complain to the air carrier as soon as possible. In case of damage to checked baggage, the Passenger must write and complain within seven days, and in the case of delay within 21 days, in both cases from the date on which the baggage was placed at the Passenger's disposal.
Liability of contracting and actual carrier
If the air carrier is actually performing the flight is not the same as the contracting carrier, the Passenger has the right to address a complaint or to make a claim for the damages against either. If the name or the code of an air carrier is indicated on the ticket, that air carrier is the contracting air carrier.
Time limit for action
Any action in court to claim damages must be brought within two years from the date of arrival of the aircraft, or from the date that the aircraft ought to have arrived.
Basis for the information
The basis for the rules described above is the Montreal Convention of 28 May 1999, which is implemented in the Community by Regulation (EC) No 2027/97 (as amended by Regulation (EC) No 889/2002 and national legislation of the Member States. *SDR (Special Drawing Rights) is a unit of account created by the International monetary Fund in 1969, based on a basket of the world's leading currencies, principally US Dollars, Euros, Japanese Yen and Sterling.
For the purposes of this section reference to "you" or "your" includes any other person in your party.
We reserve the right to refuse carriage of you and/or your baggage at any stage of the journey if we, or another person in authority, believe your behaviour, howsoever caused, is disruptive, causes unnecessary inconvenience, is threatening or abusive, you damage property, you upset, annoy, disturb, or put any other traveller or our crew, staff, or agents in any risk of danger.
If the Captain of your flight or any crew, staff or agents believes that you are disruptive, we may report the matter to any relevant police or other enforcement authority and take such measures as we consider necessary to prevent the continuation or repetition of such conduct including, but not limited to, physical restraint and/or removal of you from the aircraft and/or refusal to carry you on our flights in the future.
If you are disruptive and prevented from boarding your outbound flight in Ireland, we will treat your booking as cancelled by you from that moment, and you will have to pay full cancellation charges. If this occurs overseas then you will become responsible for your own return home and any other members of your group who cannot or will not travel without you. If you are refused carriage on your outward flight, we reserve the right to refuse carriage on your return flight.
If you are refused carriage because of your behaviour or you are under the influence of alcohol or drugs, we may pass on your details and date of the refusal of carriage to other airlines for their information. This in turn may make it difficult for you to book other airline tickets.
If any of these circumstances in this section occur, we will not be liable for any refund or compensation or any costs or expenses you incur and will have no further responsibility for your further travel arrangements. We may also make a claim against you for any damages, costs and expenses (including legal expenses) incurred as a result of your behaviour including but not limited to (i) repairing or replacing property lost, damaged or destroyed by you, (ii) compensating any passenger, crew, staff or agent affected by your actions and (iii) diverting the aircraft for the purpose of removing you from the aircraft. Criminal proceedings may also be instigated.
Your data will be processed in accordance with our Privacy Notice.
Customer Data: To provide your holiday and ensure that it runs smoothly, we (and your travel agent, if you use one) need to use information such as your name and address, special needs, dietary requirements, etc. Please be informed that we must pass it to suppliers of your travel arrangements, including airlines, hotels and transport companies; we may also supply it to security or credit checking companies, and to public authorities such as customs and immigration. When you make this booking, you consent to this information being passed to the relevant people. Information held by your travel agent is subject to that company's own data protection policy.
Caricom API: Please note that some or all of the Caricom states listed below have entered into an agreement with the USA whereby advance passenger data, required by and provided to Caricom states for border security purposes, will be passed to the USA Department for Homeland Security for processing on behalf of those Caricom states listed as follows: Anguilla, Antigua and Barbuda, The Bahamas, Barbados, Belize, Bermuda, British Virgin Islands, Cayman Islands, Dominica, Grenada, Guyana, Haiti, Jamaica, Montserrat, Saint Lucia, St Kitts and Nevis, St Vincent and the Grenadines, Surinam, Trinidad and Tobago, Turks and Caicos Islands. Collectively members or associate members of 'Caricom'. The UK Information Commissioner's Office has accepted that this will not breach the Data Protection Act but that we are required to bring this to your attention.
US Secure flight Data: The Transportation Security Administration (TSA) requires you to provide your full name, date of birth ,and gender for the purpose of watch list screening, under the authority of 49 U.S.C. section 114, the Intelligence Reform and Terrorism Prevention Act of 2004 and 49 C.F.R parts 1540 and 1560. You may also provide your Redress Number, if available. Failure to provide your full name, date of birth, and gender may result in denial of transport or denial of authority to enter the boarding area. TSA may share information you provide with law enforcement or intelligence agencies or others under its published system of records notice. For more on TSA privacy policies, or to review the system of records notice and the privacy impact assessment, please see the TSA Web site at www.tsa.gov.
Any likeness or image of you secured or taken on any of our holidays may be used by the Company without charge in all media (whether now existing or in the future invented) for bona fide promotional or marketing purposes, including without limitation promotional materials of any kind, such as brochures, slides, video shows and the internet.
We can usually sort out any complaints you may have, however if we haven't been able to resolve the problem you can write to follow this up within 35 days of your return by writing to our Contact Centre at One Spencer Dock, North Wall Quay, Dublin 1, Ireland or emailing us at email@example.com, giving your booking reference and all relevant information. We will acknowledge your written notification within 7 days and aim to provide a full response within 28 days. You can also access the European Commission Online Dispute (ODR) Resolution platform at ec.europa.eu/consumers/odr. This ODR platform is a means of registering your complaint with us; it will not determine how your complaint should be resolved. If you prefer, you can take your complaint to the County Court or another suitable court. Information regarding complaints may be shared with other tour operators.
Travel Aware – staying safe and healthy abroad
The Foreign & Commonwealth Office and National Travel Health Network and Centre have up-to-date advice on staying safe and healthy abroad.
For more on security, local laws, health, passport and visa information see www.dfa.ie/travel/travel-advice.
Northern Ireland citizens should refer to www.gov.uk/travelaware.
The advice can change so check regularly for updates.